The DLI (Designated Learning Institution) Reporting Portal is a portal that facilitates real-time data sharing between post-secondary institutions and Immigration, Refugees, and Citizenship Canada (IRCC). The previous process relied on manual, batch-based reporting from Excel to track student statuses and submit reports, leading to delays, inefficiencies, and gaps in student status updates, which impacted compliance and decision-making.

To modernize the system, I helped design a real-time reporting solution with API integration, enabling institutions to seamlessly connect their internal student information systems with IRCC. This integration enabled institutions to automate data submissions, significantly reducing the need for manual entry errors and ensuring that student status updates were consistently accurate and up to date. It also cut reporting delays from weeks to real-time processing, ensuring institutions remained compliant with federal regulations. I collaborated with stakeholders to ensure the API design supported key functionalities such as automated reporting and secure data transmission.

Another key feature was the implementation of role-based access controls for user management, ensuring that different institutional users—administrators, reporting officers, IT teams, and IRCC and CBSA officers—had appropriate access based on their roles. This improved data security, reduced administrative workload by 40% and ensured that only authorized users could submit or modify reports.

The result was a more efficient, scalable, and secure reporting system that eliminated 90% of processing delays, improved data accuracy, and reduced administrative workload by 40% for both institutions and IRCC. By leveraging API-driven automation and role-based user management, the new portal streamlined compliance tracking and enhanced transparency in Canada’s international student management process.